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It doesn?t matter how fancy your trade show booth is if it never makes it way to the show hall. There exist more than 2500 trade shows in the U.S. each year, so it comes as no surprise that various organizations have emerged to service every component of trade show turnout and display. One of the most highly competitive services, is trade show shipping.

Custom displays are costly, and entail the need for special handling. The equipment that needs to be shipped is frequently fragile and packed in several different containers. A trade show shipping company has the experience to get the entire display where it needs to be, in excellent shape and on time.

Planning ahead is crucial. Be familiar with which shipper you want to use, and how your things will be packed. Shipping an exhibit is not the same as sending a box of parts to a customer. As a result of the special nature of booth objects, normal boxes or crates are rarely the most appropriate type container to use. Instead, consider using trade show shipping containers.

Many sturdy cases produced specifically for the materials employed in trade show exhibits. Fiberglass cases are especially resistant to the elements and wear out. They are available with dividers, keyboard shelves and other elements typically utilized in a exhibit. Custom crates can be created to carry special equipment. This lowers the chance that a vital component of your booth will be broken.

Consider sprucing up your crates with either your company’s corporate logo or primary colors. This not only makes them more identifiable, but also serves as free branding for your company. Details like this make a significant statement. When it is time to pick a carrier to provide your trade show shipping services, begin by asking whether the event host has a favored service that can offer a substantial discount . Dig into your industry contact book to get referrals. Web listings will also give you a beginning point in your search. Rush transportation is normally costly, so allow plenty of time for this.

Prior to deciding your final selection, you will want to know what services the shipper will perform, what type of packing and transport method is applied to protect your items from vibration, shock and other types of hazards, in addition to how the shipment will be tracked. Request references, and what experience the carrier has with the trade show location. The shipper should also provide a written price quote for your particular needs.

Upon completion of the show, be careful to stick to event instructions on how to have your materials delivered to your shipping carrier. Everything must be packed and properly labeled. Any items that are left behind will be ?forced?, meaning the event contractor will put the items into storage until arrangements are made for their return. This can add significantly to your trade show shipping budget.

Trade shows are a chance for your business to introduce new products and get new customers. The right shipping service can help you stay focused on those tasks, instead of worrying about whether your samples will be at your booth when you need them.